Invoicing to Welocalize, Inc (Welocalize USA or Welocalize CDLS)

Valid Invoice Address	Valid VAT/Tax Number
136 Madison Avenue, 6th Floor New York, NY 10016 United States of America	TIN#: 52-2212421

• How do I know which business entity to invoice?
• What is needed on my attached invoice?
• How do I fill out an invoice?
• Download an Invoice Template

How do I know which business entity to invoice?

You will know which business entity you need to invoice by looking on the Create Invoice from Purchase Order page in Workday, under the Company section:

You will also see this information on the purchase order you receive in your email: 

The entity that you invoice is based on the business entity sending you the PO; it is not based on where you are personally located. You can find all the information needed about invoicing each entity and templates for each here.

What is needed on my attached invoice?

• The heading should read “Invoice” or “Credit”
• Purchase Order Number
• Agreed Payment Terms
• Full Name
• Contact Information
• Supplier Invoice Number
  • This can be any combination of letters and numbers. Most people use a sequential combination like INV-001.
• Agreed Rate
  • This should match the rate in the PO you are invoicing.
• Total Amount
  • This should match the PO you are invoicing exactly.
• Date of Delivery
  • The date you did the work. (This can be a day, week, or month.)
• Payment Information
  • You can put Hyperwallet or your bank name here.

How do I fill out an invoice?

If you use our invoice template, you can follow a few simple steps and then attach it when you submit the invoice.

1. Make sure your name, or your company name, is filled in.
2. Make sure your address and contact information is filled in.
3. Add an invoice number. This is for your records and can be any combination of numbers and letters. Most people use a sequential combination like INV-001.
4. Make sure the PO box is filled out with the PO number you are invoicing.
5. Add the date you completed the task.
6. Fill out the main invoice table with the quantity and rate for each task. The line total and total will automatically update.
7. You do not need to fill out the bank information or remit address on the template, but you can if you would like for your records.
8. You do not need to add the Project Manager's (PM) name on the invoice, but you can if you would like for your records. 

Example:

Download an Invoice Template

We've created an invoice template that can be filled out in any spreadsheet software (including the free Google Sheets). If you have questions about how to invoice, please look at this walk-through, and if you have additional questions, please reach out.

This is what our invoice template looks like; the fields highlighted in yellow are required and will be filled out by you.

Note: For your safety, and to expedite approval of your invoice, please save your invoice as a PDF file.